3 Reasons A Good Record Keeping Policy Is So Important For CAD Architectural Design Services
Maintaining all the records and documents would be virtually impossible for the architects providers of CAD Architectural Design Services without having a good record keeping policy in place. The article discusses some of the reasons a sound record keeping policy is so important for CAD Architectural Design Services.
Reputed companies offering CAD Architectural design services like The AEC Associates constantly deal with tons of records, an office can sometimes turn disorderly and chaotic. Organizations often fail to clearly define which records to keep and for how long; CAD architectural design services providers would be lost in a maze of records that are unmanageable and sometimes even unusable if there is no sound record keeping policy in place.
AEC professionals produce a lot of paper drawings and countless computer files. Deciding what to do with these drawings and other records during the course of a project and after the project is over is always a great challenge. Why should architects maintain these records that take up so much effort and space anyway? There are several reasons CAD Architectural design services must have a good record keeping policy for their organization, following are some of the main reasons for the same.
1. Legal safeguard
Architects never want to be a part of a law suit, keeping all records for a certain time period becomes essential for this purpose. Usually different countries make the architects responsible for a building till a period of up to 5 to 15 years after the commissioning of the structure. Having all the required drawings and records in place makes it much easier to keep a track of the building’s performance.
2. Future work in the building
CAD architectural design services cannot rule out chances of future addition/ extension/ alteration work in a building they have designed. In case the client approaches them at a later date for this purpose, it’s always good to be ready with the earlier drawings and other details. Measurement and redrawing could take unnecessary time and effort, having previous drawings and records readily available always helps your cause.
3. Ready reference for similar projects in future
Organizations invest a lot of man hours researching for new projects to make it more effective and appealing. Having the drawings and other relevant records from similar projects done earlier by the organization acts as ready reference for these projects and thus saves valuable time and effort. This makes a sound record keeping policy very important for an architectural organization.
Maintaining records without having a sound record keeping policy in place is never advisable for CAD architectural design services providers. If you don’t form a good policy for keeping records, finding required records would be like trying to find a needle in a pile of haystack, and your office would be turned into a chaotic place within no time.
